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Article ID: 817134 - Last Review: March 16, 2007 - Revision: 3.1
You receive a "Windows cannot print" error message when you print a large presentation in PowerPoint
For a Microsoft PowerPoint 2002 version of this
article, see
285479Â
(http://kbalertz.com/Feedback.aspx?kbNumber=285479/EN-US/
)
.
On This Page
SYMPTOMS
When you try to print a large Microsoft PowerPoint
presentation, you may receive an error message that resembles the
following error message:
Windows cannot print due to a problem with the
current printer setup. Try one or more of the following:
- Check the printer by printing a test page from
Windows.
- Make sure the printer is turned on and online.
- Reinstall the printer driver.
None of the suggestions in the error message resolve
the behavior.
CAUSE
This behavior occurs when the Microsoft PowerPoint
presentation contains pictures or other graphics that make the file size very
large.
RESOLUTION
To resolve this behavior, reduce the
size of the pictures in the presentation. To do this, follow these steps, as appropriate for the version of PowerPoint that you are using.
Note You do not have to know in advance which picture is causing the
issue.
Microsoft Office PowerPoint 2003
- Start
PowerPoint, and then open the presentation that is causing the
printing issue.
- On the View menu, point to
Toolbars, and then click Picture to make the
Picture toolbar available.
- On the Picture toolbar, click
Compress Pictures.
- In the Compress Pictures dialog box, under
Apply to, click All pictures in document.
- Under Change resolution, click
Print.
- Under Options, click to select both the
Compress pictures and Delete cropped areas of
pictures check boxes, and then click OK.
Microsoft Office PowerPoint 2007
- Start PowerPoint, and then open the presentation that is causing the printing
issue.
- On the Picture Tools tab, click
Compress Pictures in the Adjust
group.
- In the Compress Pictures dialog box, click
Options.
- Under Target output, click to select the
Print (220 ppi): excellent quality on most printers and screens
option.
- Under Compression options, click to select
both the Automatically perform basic compression on save and
Delete cropped areas of pictures check boxes, and then
click OK.
- Click OK.
APPLIES TO
- Microsoft Office PowerPoint 2007
- Microsoft Office PowerPoint 2003
| kbgraphic kbprint kbprb kberrmsg KB817134 |
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