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Article ID: 198352 - Last Review: January 23, 2007 - Revision: 3.2
PRJ: How to Send Workgroup Messages to Multiple Recipients
This article was previously published under Q198352
SUMMARY
In Microsoft Project, you can not send workgroup messages directly to
recipients other than the resources assigned to tasks. For example, you
want to send a Team Assign message to a resource and to the manager of the
resource. This article discusses how to send e-mail workgroup messages to
recipients other than a resource assigned to a task.
MORE INFORMATION
To include additional recipients when you send e-mail workgroup messages,
create a personal distribution list that includes the resource and all
additional recipients of the workgroup messages. To do this, first create a
personal distribution list. For more information about how to do this, see
the "References" section later in this article.
Then, follow these steps:
- In Microsoft Project, on the View menu, click Resource
Sheet.
- Select the resource that is included in the distribution list.
- On the Project menu, click Resource Information.
- On the General tab, in the Email field, type the name
of the personal distribution list.
- Click OK.
Workgroup messages for the resource will be sent to all recipients included
in the personal distribution list.
NOTES:
- When the resource responds to the workgroup messages, the additional
recipients will not receive the replies.
- We recommend that the additional recipients should not reply to
messages sent to or from the resource.
- Users of Lotus Notes and CC:Mail can create a mailing list. Refer to
help in the appropriate client for instructions on creating a
mailing list.
REFERENCES
For more information about personal address book and personal distribution
lists, click Contents And Index on the Help menu in Microsoft Outlook,
click the Index tab and type the following text:
Creating personal distribution list
and then double-click the
Create A Personal Distribution List Topic. If you are unable to find the information you need, ask the Office Assistant.
For additional information about creating a personal distribution list,
please see the following article in the Microsoft Knowledge Base:
129817Â
(http://kbalertz.com/Feedback.aspx?kbNumber=129817/EN-US/
)
WIN95x: Creating Personal Distribution Lists in Microsoft Exchange
APPLIES TO
- Microsoft Project 2000 Standard Edition
- Microsoft Project 98 Standard Edition
- Microsoft Project 4.0 Standard Edition
- Microsoft Project 4.1 Standard Edition
- Microsoft Project 4.1a
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